Buffalo Public Schools
    Documentation




Creating Class/Teacher Folders
   Printed February 10, 2005




         i

ii

Introduction
Many teachers would like to have a way to distribute assignments and materials to their
students over the network.

They would also like a way to collect student work.

Teachers would also like to create a space for their students to store and share their work to
facilitate collaborative endeavors.

To accomplish these goals, teachers can use the Groups Folder on the server to create their
own class folders and make them accessible to their students for the distribution and
collection of materials.




By setting the permission on the Hand Out and Hand In folders inside the individual teacher’s
folder, teachers can “protect” their handouts and secure student work.

This is something that can be done by the teacher on a workstation.




Page 1 of 8                                Buffalo Public Schools

Step 1: Server Set Up
The first step is to check or change the ownership of the grade level folders located in the
Groups folder.

For an elementary school these will likely be:
    Primary Group
    Elementary
    Middle School Group
    Faculty Group


For a high school the usual set up includes two groups:
    High School Group
    Faculty Group

These folders should all be owned by the Faculty Group.

To check this or to make any necessary changes to permissions, launch Workgroup
Manager which is located in the Applications:Server folder on the Macintosh HD of any
district OS X computer.

Log on to Workgroup Manager. Supply the IP address or DNS name of your server.

(Example server1.003.buffalo.k12.ny.us or 172.28.160.26).

Use your Building Admin name and password to complete the log in.




Buffalo Public Schools Documentation                          Page 2 of 8

Click on Sharing in the tool bar.




In the Share Points list, select Groups. Choose one of the student groups.

Check to make sure the permissions for the Groups: Elementary Group folder are set to
match the picture below.




    Owner     admin    Read & Write
    Group     facultygroup Read & Write
    Everyone          Read

Important: Do NOT check the box to Share this item and its contents.

Change the permissions for the other student groups if necessary.



Page 3 of 8                                 Buffalo Public Schools

Step 2: Teacher Set Up (Creating folders)
Teachers should log on to an OS X workstation with their user account name and password.
(Example: user099 ••••••••••)

The Groups share point is automounted.




In the Groups share point select the appropriate group and open the folder.




Inside the grade level group folder (elementary, middleschool or student etc), teachers should
create a new folder, using the New Folder command under the File menu and name it.

Using Get Info in the File menu make sure that Everyone has Read permissions to this
folder.

Buffalo Public Schools Documentation                         Page 4 of 8

Inside their own folder, teachers can create a folder for Hand Outs and a drop box for work to
be handed in.




A third folder can be set up for storage and sharing of student group work.




Page 5 of 8                                Buffalo Public Schools

Step 3: Teacher Set Up (setting permissions)
The next step is to set the permissions for the Hand Out folder. This will “protect”
teacher materials and resources while allowing students to download a copy of the
handout to their Documents folder.

  To change the permissions of a folder:

.   • Select the Hand Out Folder by clicking on it.
.   • Under the File men select Get Info or use the key combo Command + I
.   • Under the Ownership and Permissions arrow, open Details

  Change the permissions to mirror the example shown.

  Drop Box

  Next the teacher will set the permission on the Hand In folder, to create a drop box. This
  will allow students to put documents into the box. They cannot open this folder.

  Change the permissions to mirror the example shown.




       Owner     user0xx        Read & Write
       Group     elementarygroup    Write Only
       Others                No Access


  In the teacher’s folder, the DropBox will look like any other folder because this user owns
  the DropBox and has Read and Write access to that folder.


Page 7 of 8                               Buffalo Public Schools

  The DropBox will appear as shown below to other users. Students may put their work in
  the folder, but cannot open this folder.




Buffalo Public Schools Documentation                       Page 8 of 8